Closing effectively
An otherwise useful employee evaluation can still derail late in the process if you don't know how to close the meeting effectively, and there are several crucial elements to consider. Let's start with the need for clarification for any parts of the conversation that simply didn't feel right. Typically in an employee evaluation, there are portions of the talk that both parties clearly agree on, and other areas where agreement wasn't quite as smooth. That's normal. It's useful after completing the review to briefly go back to the one, maybe two, areas that seemed a little more difficult. This helps the employee gain clarity, and this also increases the odds the employee will see the review as fair, such that they won't hesitate to sign and accept the review.
Next, it's helpful to have a short questions and answer session as part of the closing process. The employee might want to bring up some other aspect of performance, or inquire about relevant dates or some other aspect of the process. So it's good to be proactive, and give them the chance.
Source: https://www.linkedin.com/learning/performance-review-foundations/closing-effectively