Have you ever sat with your boss looking over your shoulder, while you search for a missing email that she needs right now? Or have you kept a client waiting on the phone for several minutes, while you hunted for a status report?
The Problem with Poor File Management
On a typical workday, you probably deal with many different files. Data can pour in from all directions, some of which you'll need to store to use at a later point in time.
All too often, though, you can waste your own and other people's time hunting for data that's right there, on your computer, smartphone, or tablet. This causes stress, and makes you look unprofessional.
Also, if you use a shared server or drive, it's essential to organize electronic files well. If you don't label and store files sensibly, you'll confuse other people, and you'll waste their time as well as your own.
https://www.mindtools.com/pages/article/managing-electronic-files.htm