Job Duties and Responsibilities of Human Resources Specialists

[Monirul Islam]

The work of human resources specialists begins when a position with the organization needs to be filled. These HR specialists, at this time, may do every from creating and placing job posts to visiting job fairs to find the right candidate. Once a pool of potential candidates has been assembled, HR specialists then sort through them, scheduling and conducting interviews. In larger organizations, senior HR members may be responsible for the interviewing process, although HR specialists in smaller companies are often responsible for this step in the hiring process.

When not hiring, placing, and orienting new employees, HR specialists often oversee current employee satisfaction and productivity, ensuring that the workplace is always running efficiently.

Human resources specialists work under HR directors and managers. During the hiring process, they generally consult with members of the management team to ensure that the right candidates are being placed into the right position. Thus, their job duties frequently involve consulting with the appropriate HR managers.

Daily job duties of human resources specialists include:

Preparing or updating employment records related to hiring, transferring, promoting, and terminating
Explaining human resources policies, procedures, laws, and standards to new and existing employees
Ensuring new hire paperwork is completed and processed
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Addressing any employment relations issues, such as work complaints and harassment allegations
Processing all personnel action forms and ensuring proper approval
Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks
HR Specialist Roles

HR specialists may also be called upon to focus their efforts on one of the following areas of HR:

Workforce Planning and Employment
Implementing the organization's recruiting strategy
Interviewing applicants
Administering pre-employment tests
Assisting with completing background investigations
Processing transfers, promotions, and terminations
HR Development
Conducting training sessions
Administering on-the-job training programs
Evaluating the effectiveness of training programs
Maintaining records of employee participation in all training and development programs
Total Rewards
Analyzing job duties
Writing job descriptions
Performing job evaluations and job analyses
Conducting and analyzing compensation surveys
Employee and Labor Relations (union environments)
Interpreting union contracts
Helping to negotiate collective bargaining agreements
Resolving grievances
Advising supervisors on union contract interpretation
Employee and Labor Relations (non-union environments)
Assisting with processing employee grievances
Overseeing engagement programs and other employee relations work
Risk Management
Developing and administering health and safety programs
Conducting safety inspections
Maintaining accident records
Preparing government reports as to remain in compliance

Source:https://www.humanresourcesedu.org/hr-specialist/