Formatting the Report Elements

[Reyed Mia (Apprentice, DIU)]

Formatting the Report Elements

Tips for Good Writing

Here are a few tips for good writing.     

Keep it simple. Do not try to impress, rather try to communicate. Keep the sentences short and to the point. Do not go into a lot of details unless it is needed. Make sure every word needs to be there, that it contributes to the purpose of the report.
Use an active voice rather than passive. Active voice makes the writing move smoothly and easily. It also uses fewer words than the passive voice and gives impact to the writing by emphasizing the person or thing responsible for an action. Here is an example: Bad customer service decreases repeat business.
Good grammar and punctuation is important. Having someone proofread is a good idea. Remember that the computer can not catch all the mistakes, especially with words like "red, read" or "there, their."

Communication Skills

There is a growing consensus among business executives that there is a lack of good writing skills among job applicants, as reported in several recent surveys. Because of this, employers are including writing skills as one of the skills they look for when hiring. Some even ask for a sample report when screening applicants. It is even included in the job description that the job requires a motivated communicator.

Good communication is essential in business. Usually there is more than one individual that is working on a goal, and good communication will allow an exchange of ideas and concerns.

There can be no team effort without communication, as it is necessary to coordinate the efforts of everyone.
Bad communication can waste valuable time and effort.
If a team member discovers a short cut or solves a problem, that information needs to go out to every team member so they can benefit from it and reach their goal quicker.


http://grammar.yourdictionary.com/style-and-usage/report-writing-format.html