Making Best Use of Your Time and Resources

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Prioritization is the essential skill that you need to make the very best use of your own efforts and those of your team. It's also a skill that you need to create calmness and space in your life so that you can focus your energy and attention on the things that really matter.


Simple Prioritization

At a simple level, you can prioritize based on time constraints, on the potential profitability or benefit of the task you're facing, or on the pressure you're under to complete a job:

Prioritization based on project value or profitability is probably the most commonly-used and rational basis for prioritization. Whether this is based on a subjective guess at value or a sophisticated financial evaluation, it often gives the most efficient results.
Time constraints are important where other people are depending on you to complete a task, and particularly where this task is on the critical path of an important project. Here, a small amount of your own effort can go a very long way.
And it's a brave (and maybe foolish) person who resists his or her boss's pressure to complete a task, when that pressure is reasonable and legitimate.
Prioritization Tools

While these simple approaches to prioritization suit many situations, there are plenty of special cases where you'll need other prioritization and time management tools if you're going to be truly effective. We look at some of these prioritization tools below:

Paired Comparison Analysis

Paired Comparison Analysis Add to My Personal Learning Plan is most useful where decision criteria are vague, subjective or inconsistent. It helps you prioritize options by asking you to compare each item on a list with all other items on the list individually.

By deciding in each case which of the two is most important, you can consolidate results to get a prioritized list.

Decision Matrix Analysis

Decision Matrix Analysis Add to My Personal Learning Plan helps you prioritize a list of tasks where you need to take many different factors into consideration.

The Action Priority Matrix

This quick and simple diagramming technique asks you to plot the value of the task against the effort it will consume.

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